You can imagine that you have a new Office version and it gives too many options. While it is fully featured (and therefore used in offices), the overload of options can be dazzling. I would like to give all sorts of small tips and tricks for Office 2013 users. It must be said that I am no programmer, only a user. I do not work with VBA, or Visual Basic for Applications.
Outlook 2013 tip Added January 10, 2013 On a (Dutch) LinkedIn Group, someone asked how to print an Outlook calendar with only specific categorized appointments visible. Browsing the internet, I only found a lot of VBA scripting. So I thought: “why don’t I go and try myself?”. I found this out. When working in Outlook, I work with categories. I am aware that this doesn’t always work on web calendars, but that doesn’t matter. The question regarded the Outlook calendar.
- Make sure you have your appointments and tasks categorized.
- From the ribbon, choose option “View”.
- In the ribbon “View”, choose option “View Settings.
- In the pop up screen, go to “More Choices”.
- Select “Categories” and then, choose your categories.
- Click “ok” until the pop up screen is closed. You will see that only the appointments in the categories of your choice are visible.
- Print the calender as you are used to.
To reset your settings, follow step 1 to 4. In the “More Choices” tab, select “Clear all”. Close the pop up screen by clicking “OK” until it’s gone. You will see that you can see all appointments again.